Get early access
Now taking early-access companies

From hello to profit.

VEXEN is the operating system for service businesses. One connected system follows every client from the first website chat to the final profit figure.

Get early access Follow one client
  • Live in one day
  • Free setup and import
  • Cancel any time
The VEXEN loop: website chat, lead, won, delivery, approval, commission, profit, and back to the next chat. 1 Website chat 2 Lead 3 Won 4 Delivery 5 Approval 6 Commission 7 Profit
Scroll to see what changes

Before & after

Six tabs today. One screen with VEXEN.

The spreadsheet, the group chat, the sticky notes, the separate CRM and the email chain, replaced by one connected system. Drag the handle to compare.

Left: a typical service business today, spread across a spreadsheet, a group chat, sticky notes, a separate CRM, a shared drive and an email chain. Right: the same work on one VEXEN screen.

Drag the handle, or focus it and use the arrow keys.

The story of one client

Priya wants a kitchen extension.

Here's how a building company runs her job in VEXEN, from her first message to the profit it made. Seven steps, one system.

  1. 1Website chat

    It starts with a message on your website.

    Priya asks for a quote in the chat widget on Oakline Builders' website. The widget takes one line of code to add.

    • Live chat on your site
    • One line of code
    9:41
    OaklineGet a quote
    Extensions built properly.
    DO
    Oakline BuildersDan usually replies in minutes
    Hi, could you quote for a kitchen extension? About 4 by 5 metres.
    We can. Shall we book a site visit?
    Thursday morning works.
    Write a message…
    Example data
  2. 2Lead

    The chat becomes a lead, already assigned.

    VEXEN creates the lead in the pipeline with the conversation attached, and hands it to a salesperson. Nobody copies anything across.

    • Auto-assigned
    • Pipeline in your trade's words
    9:42
    PipelineOakline Builders
    V
    New lead from website chatAssigned to Dan Okafor
    New enquiry4
    Site visit3
    Estimate sent2
    Won5
    Priya ShahKitchen extension · 4 × 5 m
    New enquiry
    SourceWebsite chat
    Estimated value$38,000
    OwnerDODan Okafor
    NextSite visit · Thu 10:00
    Example data
  3. 3Won

    Estimate sent. Job won, with an upsell.

    After the site visit Dan sends the estimate. Priya adds underfloor heating and accepts, and the deal moves to Won.

    • Proposals
    • Upsells tracked
    16:05
    Priya ShahKitchen extension
    Won
    EnquirySite visitEstimateWon
    Kitchen extension$38,000
    Underfloor heating Upsell$3,200
    Total accepted$41,200
    Estimate acceptedJob created for the delivery team
    Example data
  4. 4Delivery

    The team picks up the job and does the work.

    The won deal becomes a job on the delivery board. The crew sees their tasks, and the office sees where every job is.

    • Delivery boards
    • Tasks per person
    08:12
    JobsShah · Kitchen extension
    PlanningMaterials orderedIn progressSnagging
    Week 3 of 562% done
    FoundationsKM
    Walls and steelLB
    Roof and skylightsRT
    First fix electricsKM
    Kitchen fitLB
    Example data
  5. 5Approval

    Priya approves the work in her client portal.

    She follows progress, sees the photos, messages the team and signs off the snagging list, all in her own portal. She only sees her own job.

    • Client portal
    • Approvals and files
    19:30
    Oakline Builders · Client portalYour kitchen extension
    Snagging list readyYour approval

    All 9 snagging items fixed. Photos attached.

    Approve & sign offAsk a question
    DO

    Thanks Priya. Once you sign off we'll book the final clean.

    FilesFloor plan.pdf · 2 more
    Example data
  6. 6Commission

    Dan's commission is worked out for him.

    The moment the job is won, VEXEN calculates the salesperson's commission at their rate. No end-of-month spreadsheet, no arguments.

    • Commission per salesperson
    • Owner-only money views
    17:20
    DO
    Dan OkaforCommissions · October
    Shah · Kitchen extension
    $41,200 × 5%$2,060
    Shah · Kitchen extension$2,060
    Hale · Loft conversion$1,450
    Morris · Garden room$910
    October so far$4,420
    Dan sees only his own commission
    Example data
  7. 7Profit

    And you see what the job really made.

    Revenue, materials, crew time and commission come together into one number: the profit on Priya's job. Then the next chat comes in.

    • Profit per client
    • Automatic
    18:00
    Profit per clientShah · Kitchen extension
    Signed off
    Profit
    $8,740
    21% of $41,200
    Materials$14,800
    Crew time$15,600
    Commission$2,060
    Profit$8,740
    New website chat“Do you do loft conversions?”
    Example data

Savings

Add up what you pay today.

Put in your own numbers and see how one flat VEXEN price compares. If VEXEN would cost you more, it says so.

What you pay today

Every price is an estimate you can change

We've filled in rough typical prices, not quotes from any particular product. Type over them with what you actually pay, and switch off anything you don't use.

8
  • $per user / mo (est.)
    $0
  • $per user / mo (est.)
    $0
  • $per month (est.)
    $0
  • $per month (est.)
    $0
  • hrs / mo ×$/ hr (est.)
    $0

A rough guide for your own planning. Prices vary by product, plan and region, so your real numbers may be higher or lower.

Today, your estimate
$0per month

VEXEN billing
With VEXENGrowth
$249per month

You save per month
$0

Get early access

Estimate only. VEXEN prices are real; the rest are yours to change.

Set up for your trade

Your business, in your words.

70+

kinds of business come ready-made: sales pipelines, delivery boards and client lists named the way your team already talks. Change anything you like.

See VEXEN set up for publishing, agencies and consultancies.

  • Gym
    New enquiry→Trial booked→Trial done→Joined
  • Restaurant
    New enquiry→Menu & quote sent→Deposit requested→Confirmed
  • Law firm
    New enquiry→Conflict check→Consultation→Engagement sent→Retained
  • Real estate
    New lead→Contacted→Viewing booked→Offer made→Under contract
  • Dental
    New enquiry→Consultation→Plan presented→Accepted
  • Agency
    New lead→Discovery call→Proposal sent→Won

Control

The right people see the right things.

Your crew doesn't need to see margins. Your client doesn't need to see your pipeline. VEXEN keeps it that way.

Roles & permissions

Choose who sees money and phone numbers.

Two-step sign-in

A code from an authenticator app, on top of the password.

Data kept separate

Each company's data is kept apart from every other company's.

Export any time

It's your data. Take all of it with you whenever you want.

Getting started

Live in one day.

Morning

Tell us how you work

Your stages, your team and who should see what.

Midday

We set up and import

Setup and data import are free. We bring across your spreadsheets.

Afternoon

Your team is working in it

Chat widget on your site, team invited, first client portal shared.

Built from the system we use to run our own publishing company.

Pricing

One flat price per company.

Users are included. Pay for the business, not per seat. The savings calculator uses these same prices.

40% off for 12 monthsFounding offer for the first 25 companies.Claim a place →

Starter Your calculator pick

5 users included

  • Website chat
  • Pipeline
  • Delivery boards
  • Client portal
$99/moBilled monthly
Get early access

Growth The full loopYour calculator pick

15 users included

  • Everything in Starter
  • Commissions
  • Profit per client
  • Automations
$249/moBilled monthly
Get early access

Scale Your calculator pick

40 users included

  • Everything in Growth
  • White-label portal and chat (your logo, no VEXEN)
  • API
$499/moBilled monthly
Get early access

Free setup and data import. Cancel any time. Export your data any time.

Early access

Start your own story.

We're taking a small group of early-access companies. Tell us about your business and we'll show you VEXEN set up for it.

  1. 01
    We email you within one business dayTo find a time that suits you.
  2. 02
    A demo in your trade's wordsYour stages, your team, your clients.
  3. 03
    Free setup and data importLive in one day, cancel any time.

We only use these details to contact you about VEXEN.

FAQ

Before you ask.

What does early access mean?

VEXEN is being built with a small group of companies. You get a working system, a direct line to the people building it, and 40% off for 12 months if you're one of the first 25 companies. It's built from the system we use to run our own publishing company.

Will it fit my kind of business?

There are ready-made setups for 70+ kinds of business, with pipelines in each trade's own words. You can rename stages or add your own.

What happens to my existing data?

Setup and data import are free, and we bring your leads, clients and spreadsheets across with you, so you can be live in one day. You can export your data any time, and cancel any time.

How does the website chat work?

You add one line of code to your site. Every chat becomes a lead in your pipeline and is assigned to a salesperson automatically.

What do my clients see?

Only their own work in their client portal: progress, work waiting for their approval, shared files and their messages with your team.

Who can see commissions and profit?

You decide. Roles and permissions control who sees money and who sees phone numbers, so a salesperson can see their own commission and nothing else.

Where do the calculator's prices come from?

They're rough typical figures we filled in as a starting point, not quotes from any particular product. Every one is editable, so replace them with what you actually pay. The commission spreadsheet is counted as staff time, not a bill, and shown separately. The VEXEN prices are our real prices.

Is it priced per user?

No. One flat price per company with users included: 5 on Starter, 15 on Growth, 40 on Scale. Annual billing gives you 2 months free.